LuitBiz DMS - Best DMS in India

How can LuitBiz DMS help companies in India?

India is one of the fastest growing economies in the world. Having said that, conducting business in India would require keen ability to understand some complex and some not so complex documentation processes and compliances required to conduct business in India. Some of the document related compliances required in India are:

Requirements under the New Companies Act: According to the New Companies Act of India 2013, a company has to convene regular board meetings in the calendar year and prepare the minutes of the meeting of the Board of Directors and the shareholders meeting, and the same has to be maintained as a permanent document till the life time of the company. Additionally, all other tax, registration & CSR documents of companies need to be filed regularly and should be available for audit whenever required

Requirements under the Labor and Employment Legislation: Businesses with production lines and factories have to consider and comply with a host of statutes such as the Employees' State Insurance Act, 1948; the Maternity Benefits Act, 1961; the Industrial Disputes Act, 1948; The Contract Labor (Regulation and Abolition) Act, 1970; the Trade Union Act, 1926; the Equal Remuneration Act, 1976; the Payment of Gratuity Act, 1972; the Workmen’s Compensation Act, 1923’ the Employees’ Provident Funds and Miscellaneous Provisions Act, 1952, etc. all of which involve a lot of documentation that need to be readily available on demand

Requirements under the Environmental Law: Environmental and pollution control matters are governed by various statutes such as the Environment (Protection) Act, 1986; the Water (Prevention and Control of Pollution) Act, 1974; the Air (Prevention and Control of Pollution) Act, 1981; Hazardous Wastes (Management, Handling and Trans boundary Movement) Rules, 2008; the Manufacture, Storage and Import of Hazardous Chemicals Rules, 1989; the Indian Forest Act, 1927; the Forest (Conservation) Act, 1980; the National Environment Tribunal Act, 1995; the Public Liability Insurance Act, 1991, etc. all of which require extensive documentation management

Tax & stamp duty Requirements: All the Indian companies are subjected to payment of tax and stamp duty for their business transactions undertaken during the course of any financial year and on the income generated from such operations and all tax documents need to be maintained.

Additional requirements for managing documents in India include:

Preservation of Organizational Knowledge: Due to high rate of attrition in India in some verticals, document related knowledge gets lost when an employee leaves an organization and it needs to be recreated. This involves a lot of time and money.

Storing & Searching Paper Documents: Another major issue faced by Indian companies is that they have a lot of documents in paper format which need to be referenced from time to time, but searching for these documents is a huge task.

Keeping all these requirements in mind, LuitBiz DMS is best suited for companies in India because:

Mobile Friendly: The number of smartphone users in India is estimated to hit 337 million by the end of 2018. LuitBiz DMS is completely responsive and can be accessed via any mobile device connected to the Internet without downloading any mobile apps. This makes LuitBiz DMS a very practical document management system for the Indian market.

Easy to learn & get started: Every screen of LuitBiz DMS has audio and video guides that helps users get started with the system within minutes of signing up

Automatic OCR for scanned documents: Most Indian companies have a sizeable amount of paper documents that need to be digitized and stored in a document management system for easy retrieval. However, scanning such a huge number of documents and uploading 2 copies of these documents (image and OCR copy) to a document management system is a daunting task. The automatic OCR feature of LuitBiz DMS indexes your scanned documents without having to upload 2 copies - one image and the other OCR copy of each document. You only need to upload your scanned image in LuitBiz DMS! The software does the indexing for you.

Automatic version control: In India, 83% of knowledge workers lose time due to document versioning issues every day. The built-in version control system of LuitBiz DMS helps you maintain complete historical records of all the different versions of the documents with complete document usage history

Easy to configure workflow for document approvals:The easy-to-configure workflow feature of LuitBiz DMS helps automate approval processes without any manual intervention significantly reducing document turnaround time

Approving documents on mobile with speech:During document approvals, approvers have a hard time typing out their comments. In LuitBiz DMS, approvers who use their mobile phones or tablets to approve documents can just speak out their comments in the designated field in the browser and the browser will type it out for them using the speech recognition feature of mobile browsers. This is a very helpful feature for approvers who can approve documents while on the move via their mobile devices without even having to type their approval comments - just speak, it's easy!

Easy search & document knowledge: Professionals in India spend 50% of their time searching for documents and their related information and take an average of 18 minutes to locate each document. LuitBiz DMS allows you to store and search information not included in the body of the document. This saves a lot of time as already researched and collected information do not get lost and can be retrieved immediately

LuitBiz DMS helps you free up your knowledge worker's time spent in chasing trails of paper documents and increases their productivity by around 50%!


 


Find documents when you need them with LuitBiz DMS Document Management System

A centralized repository of your business documents in a document management system ensures that all the documents are always in the proper place at all times. No more lost files, no more long drawn-out searches for a missing form, no more paper chase!

Before making a decision, let's get you started with a free trial of LuitBiz DMS document management system for 15 days and see for yourself how it will add value to your business. LuitBiz also has CRM, HRM, ESS, BPM and Corporate communication modules. The best way to see which of our modules is best for you is to try it out for yourself for free. So in the free trial of LuitBiz, you can check out all our modules of LuitBiz including LuitBiz DMS. Experience the hassle-free advantages waiting for you or get in touch with our support staff to learn how LuitBiz can bring these benefits and cost savings to your organization.

Try out the FREE 15 DAY TRIAL of LuitBiz