• Unsafe Offline Storage: Storing paper documents is unsafe as they may be damaged easily. In case you store your documents digitally in CDs, they might get corrupted and if you store them in your hard disk, there is a chance of losing data during a system crash or a virus attack.
  
  
• Cost of offline storage: Storing paper documents or offline CDs and hard disks require a lot of prime office space that can be otherwise used for jobs that would benefit your business directly
  
  
• Tracking changes: Tracking changes manually is very time consuming and requires more human resources to do so
  
  
• Difficult document distribution: It is very difficult and expensive to distribute and access documents manually via fax, courier or email
  
  
• Searching documents: Manual searching of paper files in a large set is very difficult and requires a lot of valuable time and money in the form of human resources

Common problems with managing documents and information

With the increase in the amount of digital assets of organizations, the following problems arise:

• Clutter & Overload: As the volume of knowledge base of your organization increases gradually, it becomes a confused mess of documents that is very difficult to search and the availability of the right document at the right time to the right person becomes a nightmare
  
  
• Document access challenges: Accessing the right file at the right time is very important. With manual storage of documents they get stuck within the perimeters of your office and knowledge is inaccessible for taking timely action.
  
  
• Email Chaos: Usually people share information and collaborate on documents or spreadsheets, via email. This collaboration gets stuck and lost in personal email boxes and sometimes emails get deleted. Thus information cannot be easily found and reused.
  
  
• Loss of people means loss of knowledge: An organization's documents and business knowledge is usually locked away in filing cabinets, emails, local desktop computers, or on notebook computers that travel with employees, customers and trading partners is difficult to access. It is almost impossible to ensure that the most current versions of documents are shared across document users. This vital business content can easily be corrupted or lost and is extremely costly to recreate if an employee leaves the organization or it is not properly backed up. Almost all businesses are faced with these challenges and spend massive amounts of time and money in locating the most recent as well as historical records of their business critical documents.

How does LuitDox SaaS address these problems?

LuitDox SaaS is a very affordable and easy to use service that addresses the common document management problems in organizations. Following are a few benefits of using LuitDox SaaS to manage your documents:

• Search and find documents fast and easy: All the documents and knowledge that you store in LuitDox SaaS can be easily searched very fast. You can preview the content of search results instantly without even having to download the file.
  
  
• Share your documents - don’t email, fax or courier - just work together: Documents and knowledge in LuitDox SaaS can be shared with other users in your organization. Authorized users will then be able to download the document, make the necessary changes and upload the document as a new version. The detailed audit trail is recorded in the system and there is the option of reverting back to a previous version. Hence there is no chance of accidentally losing any document. Any change to a document instantly sends alerts to its users. The system helps you to collaborate with your co-workers and build information together in a centralized repository instead of sending emails back and forth and avoid creating file and information clutter in your inbox.
  
  
• Single secure centralized repository: With LuitDox SaaS, you can manage and share documents and knowledge over the Internet via a central secure repository. It gives you complete control over your organization's digital assets and you need not worry about lost laptops or about computers and servers in different offices or even team members quitting. A central Internet based document repository is the perfect solution for teams located in geographically different places to work together.
  
  
• Automatic Versioning: LuitDox SaaS has a built-in version control system that automatically tracks and controls changes made to documents. You need not worry about losing information by allowing other people to edit your files. You can view all changes that have taken place on a particular document and roll back to a desired version if required.