On Demand SaaS Document Management Software System - Luit Infotech

LuitDox SaaS consists of two modules – user module and admin module.

The User Module: The user module can be used by both internal users (e.g. organization personnel) and by external users (e.g. clients) of the document.

Feature	Feature Description	Benefit
Web based	LuitDox SaaS is web based. Your users will simply use a web browser to access the LuitDox Platinum SaaS.	There is absolutely no software to install on the client computers. LuitDox SaaS can be configured so that your users can access it from anywhere in the world.
Organized user management	Users are organized into user groups at repository level	The arrangement of users into different groups makes LuitDox Platinum SaaS a very scalable software as far as number of users in an organization is concerned
Scalable	LuitDox SaaS has been designed from the ground up to be as fast as possible, no matter how many files you have	Helps in storing any number of documents and in any format
Hierarchical file structure	Files are organized in a traditional folder tree	A tree like explorer-style layout requires minimal training
Comprehensive “Search” mechanism	Comprehensive “Search” mechanism to search for documents based on different parameters	Makes file search very fast and easy
Versatility	LuitDox SaaS is file format independent i.e. any type of file can be uploaded to the system	Manageability of various file formats
Access control	Only registered users are able to login to LuitDox SaaS using a valid user name and password	Only authorized users can view the system
User based document security	Document access based on privileges granted to the users by document author	Secure storage and sharing of business critical documents
Built in version control system	A built-in version management system automatically manages the incremental versions of documents as they are updated	Different versions of the documents are stored in the system and can be referred to at any point of time
Integrated Workflow Management	Rule driven workflow process facilitates submission, review and approval processes of documents and ensures that all necessary steps are followed in the correct sequence	Automated document workflow helps in avoiding bottlenecks in manual workflow processes like follow up, tracking review progress, etc.
Historical records of documents	Users can view historical records of the documents that they have access privileges to	Helps track the “audit trail” of a document
Ease of use	User friendly easy-to-use graphical interface coupled with a thorough help guide provides for easy document manageability	Very easy to use – no need of training to use the software – saves valuable company time and money
Document “Lock” and “Unlock”	The creator of the document can lock the document after which nobody else can make changes in the document unless the creator unlocks the document	Document “Lock” helps in stopping any further modification of the document after the document has reached its mature stage
Document “Rollback”	Document “Rollback” to any prior version	“Rollback” facility lets you rollback to the most relevant version of the document without losing any revision history
Document related broadcasts	Users of LuitDox SaaS can post document related broadcasts to other users of the document	The document related broadcasts helps document users to keep themselves updated about activities related to the documents that they have privileges to view
Robust searchable knowledge base associated with documents	Questions and answers associated with each document provide a very useful knowledge base for users of the documents. Powerful search functionality enables searching the knowledge base with ease	The question answer thread helps in enhancing the communication process amongst different document users and saves a lot of time and effort in recreating business critical knowledge
Document related alerts	Users of LuitDox SaaS receive various document and workflow related alerts	Saves time and effort of the users in locating a document that has been moved, renamed, checked out, etc.
Document reports	Users of LuitDox SaaS can view their document-related activities in the system	Users can view a snapshot of the usage of LuitDox SaaS

The Admin Module: The admin module can be used for managing the users of LuitDox SaaS and for broadcasting messages to all the users of the system.

Feature	Feature Description	Benefit
Web based	The Admin Module of LuitDox SaaS is web based	There is absolutely no software to install on your computers to access the Admin panel and can be accessed from anywhere in the world via the Internet
Organized user management	Admin can create users and arrange them into user groups	User management handled through this centralized module helps in managing the users more effectively
Admin broadcasts	Admin user can post broadcasts that can be viewed by all the users of the system	Admin broadcasts can be viewed throughout the organization and can be used for disseminating information to all employees of the organization
Ease of use	User friendly easy-to-use graphical interface coupled with a comprehensive help guide provides ease of use without any training	Very easy to use – no need of training to use the admin module – saves valuable company time and money