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In today's dynamic corporate environment project teams work in different geographical locations and some of the team members never meet in person during the entire project lifecycle. The normal mode of electronic communication in such a case is via emails. Even though emails are quick and efficient, they are not suitable for managing project documents, identifying document-related issues as they unfold or taking corrective action before larger problems arise. Additionally, there is no single repository where business knowledge can be stored for future use. Businesses are fed up with these challenges and are seeking a proactive way to drive business visibility, control, accountability and productivity.
How can LuitDox SaaS help your organization?
LuitDox SaaS can help your organization streamline your document
filing and management processes. The following are the "before"
and "after" effects of implementing LuitDox SaaS:
| "Before"
using LuitDox SaaS |
"After"
using LuitDox SaaS |
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| Document
Management Challenges |
LuitDox
SaaS DMS Solution |
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Inefficient
paper-based Document Management System |
Efficient Document Management System | |||
Lack of document revision
control |
Automated document
revision control |
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Disconnected document
management processes |
Centralized document
management |
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Loss
of Knowledge related to documents |
Centralized knowledge
management repository for storing document related knowledge for
future reference and use |
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High costs of storage
and searching paper documents |
Advanced search functionality
makes searching documents very fast. Documents are stored in your
servers instead of filling hundreds of square feet of prime office
space with file cabinets. |
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Lack
of oversight due to absence of a centralized reporting facility
on the document activities |
Increased visibility
due to document usage reports that can help in maintaining a record
of the document related activities performed by different employees |
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Inability to track if a user has viewed a
document |
Whenever a user takes a look at the document,
LuitDox SaaS captures the document viewing event |
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Inefficient Workflow
Process - A paper-based system is plagued by bottlenecks, lack
of follow up and inadequate response. All of these can result
in delayed approval of documents. |
Efficient Workflow
Process - the easy to configure workflow process of LuitDox SaaS
helps manufacturing companies in streamlining document approval
processes |
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Disconnected training processes and lack
of a centralized repository for storing employee training materials |
Connected training processes and a centralized
training material repository for storing employee training materials |
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| Inefficient audit tracking | Efficient
audit tracking especially |
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| Poor turn-around | Excellent turn-around | |||
Poor Follow-up - Assigning
team members and following up document review tasks via e-mail
or phone is a time-consuming process that could easily fall through
the cracks |
Efficient Follow-up
- Automates document review task assignment and follow-up and
has notification capability for any review not completed by deadline |
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Lack of Security - Companies have specific
security requirements to ensure the integrity and authenticity
of data. Paper submissions compiled in binders and folders or
stored partially in computers provide little security. |
Secure Repository - Documents are stored
in secure centralized servers and can be viewed only by authorized
users |
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