Document
Management Software from Luit Infotech for
Web based Collaboration, Document, Workflow, Web Content and Knowledge
Management
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The manufacturing environment is highly competitive and there is a continuous need to improve product quality. Globalization and technological advances has necessitated the need for manufacturers to constantly find new ways to design and make products in a cost-effective and efficient manner and stay ahead of their competition. To compete better in the international market, manufacturers have to conform to ISO 9000 quality management standards and ISO 14000 environmental management standards. Additionally, publicly traded manufacturing companies need to comply with the Sarbanes-Oxley Act (SOX).
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High Costs:
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Manufacturers with multiple facilities and employees in different locations may find it cheaper initially to maintain separate document storage systems, but the inefficiency of paper-based or hybrid systems that are not connected can cost a lot in terms of man-hours
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Due to lack of collaboration and centralized knowledge repository, same documents have to be recreated over and over again costing a lot of money
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Storage and Search Issues:
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It is difficult and very time consuming to search and retrieve voluminous documentation stored in disparate paper-based and electronic systems, especially during ISO and customer audits
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Paper documents require a lot of expensive storage space
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Communication Issues:
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In a paper-based systems, the document review process can be long and cumbersome. It requires a lot of meetings to discuss changes and obtain approval and signatures. When a change is rejected, more meetings are called for resulting in loss of time and man hours.
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- Quality Control Issues:
- For companies using a paper-based quality control system, the
process can be long and cumbersome, requiring face-to-face meetings
to discuss changes and obtain approval and signatures. In such
a case, a rejected change calls for even more meetings
- For companies using a paper-based quality control system, the
process can be long and cumbersome, requiring face-to-face meetings
to discuss changes and obtain approval and signatures. In such
a case, a rejected change calls for even more meetings
- Longer Turn-around Time
- Reducing turn-around time is essential in manufacturing industries. A manual system that relies on paper-based documents to generate necessary data and old-fashioned legwork to route and track submissions and make changes in documents is likely to have poor turn-around time.
How can LuitDox SaaS help Manufacturing Companies?
LuitDox SaaS can help manufacturing companies streamline their
document filing and records management processes. The following are
the "before" and "after" effects of implementing
LuitDox SaaS:
| "Before"
using LuitDox SaaS |
"After"
using LuitDox SaaS |
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| Document
Management Challenges |
LuitDox
SaaS DMS Solution |
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Inefficient
paper-based Document Management System |
Efficient Document Management System | |||
Lack of document revision
control |
Automated document
revision control |
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Disconnected document
management Processes |
Centralized document
management |
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Loss of knowledge about
product lifecycle information, quality control and customer audits |
Centralized knowledge
management repository for storing product lifecycle information,
quality control and customer audits for future reference and use
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High costs of storage
and searching paper documents |
Advanced search functionality
makes searching documents very fast. Documents are stored in your
servers instead of filling hundreds of square feet of prime office
space with file cabinets. |
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Lack
of oversight due to absence of a centralized reporting facility
on the document activities |
Increased visibility
due to document usage reports that can help in maintaining a record
of the document related activities performed by different employees |
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Inability to track if a user has viewed a
document |
Whenever a user takes a look at the document,
LuitDox SaaS captures the document viewing event |
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Inefficient Workflow
Process - A paper-based system is plagued by bottlenecks, lack
of follow up and inadequate response. All of these can result
in delayed approval of documents. |
Efficient Workflow
Process - the easy to configure workflow process of LuitDox SaaS
helps manufacturing companies in streamlining document approval
processes. |
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Disconnected training processes and lack
of a centralized repository for storing employee training materials |
Connected training processes and a centralized
training material repository for storing employee training materials |
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| Inefficient audit tracking | Efficient
audit tracking especially during ISO and customer audits |
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| Poor turn-around | Excellent turn-around | |||
Poor Follow-up - Assigning
team members and following up document review tasks via e-mail
or phone is a time-consuming process that could easily fall through
the cracks |
Efficient Follow-up
- Automates document review task assignment and follow-up and
has notification capability for any review not completed by deadline |
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Lack of Security - Manufacturing
companies have specific security requirements to ensure the integrity
and authenticity of data. Paper submissions compiled in binders
and folders or stored partially in computers provide little security.
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Secure Repository - Documents are stored
in secure centralized servers and can be viewed only by authorized
users |
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Unwarranted Legal Exposure - Manual
record keeping may be inadequate for the purpose of answering
a product liability lawsuit. In such a system, managers cannot
track complaints and see the compliance program as a whole, both
of which are essential in developing a strategy for preventing
unwarranted legal exposure. |
Controlled Legal Exposure
- LuitDox SaaS allows continuous monitoring that increases a company's
readiness to answer any possible lawsuit. A controlled record-keeping
environment that shows how complaints are investigated and addressed
may help reduce legal exposure. |
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