Document
Management Software from Luit Infotech for
Web based Collaboration, Document, Workflow, Web Content and Knowledge
Management
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Educational institutions and research laboratories have a lot of documents related to student records, academia and research. These documents grow in volume with time. These valuable documents need to be accessed and delivered on request. Traditionally, educational institutions and research laboratories store these documents in paper format and face the following challenges while managing these critical documents:
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High Costs:
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The inefficiency of paper-based or stand alone systems becomes counterproductive and costs a lot of money in terms of man hours for searching and retrieving the required documents on demand
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Due to lack of collaboration and centralized knowledge repository, same documents have to be recreated over and over again when required costing a lot of money
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Storage and Document Retrieval Issues:
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Educational institutions and research laboratories have an overwhelming number of paper documents and require huge and expensive storage space for storing paper records.
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It is extremely difficult to search for paper documents and costs a lot in terms of time and man hours
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Communication Issues:
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In a paper-based systems, the document review process can be long and cumbersome. It requires a lot of meetings to discuss changes and obtain approval and signatures. When a change is rejected, more meetings are called for resulting in loss of time and man hours.
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- Knowledge Dissemination Issues:
- Educational institutions and research laboratories have a lot
of student and faculty members who would like to share knowledge
amongst themselves. They usually do it via emails of disperate
standalone systems. Sometimes this knowledge is only stored in
paper. This valuable knowledge is lost with time and has to be
recreated every time it is required.
- Educational institutions and research laboratories have a lot
of student and faculty members who would like to share knowledge
amongst themselves. They usually do it via emails of disperate
standalone systems. Sometimes this knowledge is only stored in
paper. This valuable knowledge is lost with time and has to be
recreated every time it is required.
- Course and Research Content Management Issues:
- Educational institutions and research laboratories are also faced with the challenges of managing course content and research publications in a centralized repository. This content need to be delivered on demand and if it is located in disperate locations, it is very difficult to retrieve and deliver these on demand.
How can LuitDox SaaS help Educational Institutions and Research
Laboratories?
LuitDox SaaS can help educational institutions and research
laboratories streamline their document filing and records management
processes. The following are the "before" and "after"
effects of implementing LuitDox SaaS:
| "Before"
using LuitDox SaaS |
"After"
using LuitDox SaaS |
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| Document
Management Challenges |
LuitDox
SaaS DMS Solution |
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Inefficient
paper-based Document Management System |
Efficient
Document Management System |
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Lack of document revision
control |
Automated document
revision control |
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Disconnected document
management processes |
Centralized document
management |
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Loss of valuable knowledge
that is not included in the document (meeting minutes, references,
etc.) |
Centralized knowledge
management repository for storing all knowledge related to a document
for future reference and use |
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High costs of storage
and searching paper documents |
Advanced search functionality
makes searching documents very fast. Documents are stored in your
servers instead of filling hundreds of square feet of prime space
with file cabinets. |
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Lack of oversight due
to absence of a centralized reporting facility on the document
activities |
Increased visibility
due to document usage reports that can help in maintaining a record
of the document related activities performed by the different
officials |
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Inability to track if a user has viewed a
document. |
Whenever a user takes a look at the document,
LuitDox SaaS captures the document viewing event |
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Inefficient Workflow Process - A paper-based
system is plagued by bottlenecks, lack of follow up and inadequate
response. All of these can result in delayed approval of documents. |
Efficient Workflow
Process - the easy to configure workflow process of LuitDox SaaS
helps educational and research institutions in streamlining document
approval processes |
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Lack of a centralized course and research
content management repository or using a very expensive and not-so-easy-to-use
course management system |
Easy to use and affordable centralized course
and research content management repository |
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Lack of a single system to reconfigure,
recombine, and integrate knowledge from distinct and disparate
sources and foster team working in environment in project assignments. |
LuitDox SaaS provides
an adequate media to reconfigure, recombine, and integrate knowledge
from distinct and disparate sources without limiting the creativity
of its users to solve problems. It promotes effective team-working
in project assignments. |
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