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LuitDox Enterprise Document Management System

 

LuitDox Enterprise is an on premise, easy to use web based document, knowledge, web content and document workflow management software. It can be deployed over the Internet or an organization's Intranet.

Most businesses and organizations face the following challenges and spend massive amounts of money in managing their critical business knowledge and digital assets:

  • Challenge: Project teams work in diverse geographical locations across time zones and team members hardly meet in person during the entire lifecycle of a project. Under these circumstances, it is difficult for the team members to share knowledge and maximize business performance by applying their expertise at the proper time and in the right context.

    • Impact: A slow business cycle and diversified means of content creation, management and collaboration

  • Challenge: Business information locked away in filing cabinets, emails, local desktop computers, or on notebook computers that travel with employees, customers and trading partners is difficult to access. It is almost impossible to ensure that the most current versions of documents are shared across document users.

    • Impact: Vital business content can easily be corrupted or lost and is extremely costly to recreate if an employee leaves the organization or it is not properly backed up

Almost all businesses are faced with these challenges and spend massive amounts of time and money in locating the most recent as well as historical records of their business critical documents.

LuitDox Enterprise via its collaborative document and knowledge management features enables businesses to tackle these challenges efficiently.

"Before" and "After" effects of implementing LuitDox Enterprise

"Before" using LuitDox Enterprise
"After" using LuitDox Enterprise
 
Inefficient and disconnected paper-based Document Management
 
Efficient and centralized web based digital Document Management
 
 
Lack of document revision control
  
Automated document revision control
  
 
High costs of storage and searching for paper documents
  
Low cost of storage and fast search for documents
  
 
Loss of knowledge related to documents
  
Centralized Knowledge Management Repository for future reference and use
 
 
Inability to track if a user has viewed a document and disconnected document lifecycle information
  
Detailed Audit Trail of LuitDox Enterprise provides document usage details and complete knowledge of document lifecycle
  
 
Lack of oversight due to absence of a centralized reporting facility on the document activities
 
Increased visibility due to document usage reports for maintaining a record of the document related activities
 
 
Inefficient paper based Workflow Process
  
Efficient, intuitive and easy to manage Workflow Process with alerts
 
 
Poor and time consuming follow-up via e-mail or phone
 
Efficient follow-up with automated document review task assignment
  
 
Lack of security of paper documents
 
Secure centralized repository of critical documents with access control